Corporate | SAS | Privacy Policy

Transparency in the handling of personal data is a fundamental value for Powens.

The purpose of this Privacy Policy is to inform you about the processing of data concerning you.

We are committed to continuously improving this policy to enhance the security and management of your personal data. We therefore encourage you to stay informed of any updates.

For any questions regarding the processing of your personal data, please contact us at dpo@powens.com.

Who Are We?

All information is collected and processed by Powens, acting as the Data Controller.

Powens is a French payment institution authorized by the French Prudential Control and Resolution Authority (ACPR). Our main activity is to provide banking and financial services, as well as document aggregation services.

Powens complies with the French Data Protection Law No. 78-17 of January 6, 1978 and the General Data Protection Regulation (GDPR) (EU) 2016/679 of April 27, 2016.

Categories of Processed Data

We collect different categories of personal data, including:

  • Identity and contact data: Name, surname, phone number and email address.
  • Professional data: Job title, company name and related professional information.
  • Financial data: Bank details, transaction history and other financial information.
  • Authentication data: Information used for account access and authentication.
  • Application data: Information provided through job applications, CVs and interviews.
  • Technical data: IP address, browser details, cookies and trackers.
  • Usage data: Information regarding your use of our services and website.
  • Marketing and communication data: Preferences regarding marketing communications.
  • Other data: Any additional personal data voluntarily provided or necessary for service delivery.

How We Collect Your Data

Most personal data processed by Powens is provided directly by you when:

  • You browse the Powens website: https://www.powens.com/
  • You complete a contact form on our website.
  • You interact with our chatbot or advisors.
  • You send us a business inquiry.
  • You attend meetings, webinars or events organized by Powens.
  • You subscribe to our newsletter.
  • You create a user account on the Console: https://console.budget-insight.com/
  • You become a Powens partner.
  • You submit a job application.

We may also collect personal data indirectly through:

  • Public open-data databases;
  • Third-party referrals or partners;
  • Browser and device information;
  • Cookies and trackers.

Use of Your Data

We use the collected information for the following purposes:

  • Business prospecting activities;
  • Responding to requests and inquiries;
  • Website analytics and statistics;
  • Website security and improvements;
  • White paper downloads;
  • Customer and partnership management;
  • Contractual and pre-contractual activities;
  • Recruitment management;
  • Newsletter management;
  • Organization of webinars and events.

Legal Bases for Processing

The processing of your personal data relies on the following legal bases:

  • Your consent;
  • Performance of contractual obligations;
  • Compliance with legal obligations;
  • Legitimate interests pursued by Powens.

Sharing and Retention of Your Data

Recipients

Your personal data may be shared only with individuals or entities having a legitimate need to process it, including:

  • Authorized Powens employees;
  • Approved subcontractors;
  • Entities required by law or expressly authorized by you.

Data Retention

Powens retains your personal data only for the duration necessary to fulfill the purposes described in this policy and to comply with applicable laws.

  • Contractual data is retained for the duration of the relationship and an additional five years for legal purposes.
  • Prospecting data is retained for three years from the last contact.
  • Website browsing data is retained for up to 13 months.
  • Recruitment-related data is retained for up to two years after the last contact unless you object.
  • Data retained for legal or regulatory obligations is stored for the duration required by applicable law.

Subcontractors and Data Transfers

To provide our services, Powens works with trusted subcontractors and service providers.

Subcontractor Service Data Transfer Outside EU
OVH Data hosting No
SEWAN Data hosting No
AWS Data hosting No
Gsuite Online office suite Yes
Livestorm Webinar solution No
Hubspot B2B prospecting solution Yes
LinkedIn B2B prospecting solution Yes
WTTJ Recruitment platform Yes
Leeway Contract management solution No
Zendesk Customer service platform Yes
Mailchimp Email marketing solution Yes

Powens ensures that all subcontractors provide appropriate guarantees in terms of quality, security and confidentiality.

Standard Contractual Clauses (SCCs) and Data Processing Agreements are signed whenever required.

Security

Powens implements appropriate technical and organizational measures to ensure the security and confidentiality of personal data.

  • Secure hosting environments;
  • Encryption mechanisms;
  • Access control systems;
  • Regular security monitoring;
  • Employee awareness and training.

In the event of a security incident affecting personal data, Powens will notify the competent authorities and affected individuals in accordance with applicable regulations.

Your Rights

You have the following rights regarding your personal data:

  • Right of access: Obtain confirmation and access to your personal data.
  • Right of rectification: Correct inaccurate or incomplete data.
  • Right to erasure: Request deletion of your personal data under certain circumstances.
  • Right to object: Object to the processing of your personal data.
  • Right to data portability: Receive your personal data in a machine-readable format.
  • Right to restriction of processing: Request restriction of data processing.
  • Right to define instructions after death: Specify how your data should be managed after your death.

Requests must be clear, justified and accompanied by proof of identity.

You also have the right to lodge a complaint with the CNIL:

CNIL
3 Place de Fontenoy – TSA 80715
75334 PARIS CEDEX 07
Tel: 01 53 73 22 22

Website: https://www.cnil.fr/

Links to Third-Party Social Media Sites

The Powens website may contain links to third-party websites and social media platforms. Powens has no control over these external services and encourages users to review their privacy policies.

Contact Us

For any questions, comments or requests regarding this Privacy Policy, please contact: dpo@powens.com

Powens Cookies Policy

Cookies are files stored in your browser during navigation on the Powens website and automatically transmitted to Powens’ servers during browsing.

Cookies may be deposited:

  • By Powens directly as the website owner.
  • By third parties such as Hubspot, LinkedIn, YouTube, Google Analytics, Google Ads, Google Recaptcha, Hotjar and Twitter.

Cookies primarily improve the browsing experience and may also be used for marketing purposes.

Users may choose to allow or refuse cookies. Some features of the website may not function properly if cookies are disabled.

Description of Cookies Used

Technical Cookies and Trackers

Essential cookies required for proper website functionality, navigation and security preferences.

Audience Measurement Cookies and Trackers

Used to analyze website traffic and user behavior through services such as Google Analytics and Hotjar.

  • Evaluate aggregated usage statistics;
  • Improve content and marketing efforts;
  • Enhance user experience.

Advertising Cookies and Trackers

Used to identify the origin of visits and measure advertising performance across social networks and search engines.

Commercial Personalization Cookies and Trackers

Used to personalize interactions with sales teams and chatbot services.

Managing Cookies and Trackers

The placement of cookies is subject to your consent.

You may refuse cookies by:

  • Clicking “Continue without accepting” in the consent banner;
  • Adjusting preferences through the Cookie Manager.

Browser settings may also be configured to allow or refuse cookies.

Please note that disabling certain cookies may impact website functionality and user experience.